Section 22
Sheet-roll Form And Registration In Book
(1) The Competent Authority shall cause to be prepared five copies of sheet roll (personal details) of each civil employee pursuant to Schedule-7.
(1a) If the sheet roll as referred to in Sub-rule (1) is not filled
in by any employee who is in service at the time of the commencement of these Rules, such an employee shall compulsorily fill in the sheet roll within One year after the date of commencement of these Rules, and any newly appointed civil employee shall fill in the sheet roll within One month of his or her appointment. The salary of the civil employee who has not filled in the sheet roll within even within such time-limit shall be withheld.
(2) One copy of the sheet roll prepared pursuant to Sub-rule (1) shall be caused to be maintained with the Civil Employees Record Office for entry into book, one copy with the Ministry concerned with the service and group of the employee, one copy with the Department, one copy with the Ministry of General Administration and one copy with the office where the employee is in service.
(3) The sheet roll maintained with the office where the civil employee is in service pursuant to Sub-rule (2) shall be sent immediately to the office of transfer if the employee is transferred.
(4) The Civil Employees Record Office shall register the sheet
roll of a civil employee obtained pursuant to Sub-rule (2) for registration and maintain the sheet roll with certification specifying the date of birth of such an employee and the date of compulsory retirement pursuant to Section 33 of the Act, and if it is deemed necessary for the purpose of certification of date of birth and age, the Civil Employees Record Office may also require the concerned employee to submit necessary original certificates.
(5) If a civil employee has to include any details in his or her
sheet roll, he or she has to send such to the Civil Employees Record Office through his or her office, and the Civil Employees Record Office shall include the details so obtained in the sheet roll of the concerned employee and give information thereof to the Ministry of General Administration and to the employee and the office concerned.